PRIORITY ONE: (Required to support next Board Meeting)

1. Review Minutes from previous Board Regular Meeting.
2. Review ECIA Staff Report.
3. Discuss Financial Reports

  PRIORITY TWO (Supports future board meetings or community concerns)

Final Action: Develop Agenda for Thursday Board Meeting

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION, Inc.

Monthly Board of Directors Meeting

June 19, 2008

TIME AND PLACE:  A Regular meeting of the ECIA Board of Directors was held on Thursday, June 19, 2008 at the Community Center.  The President, Tom Miller called the meeting to order at 7:00 p.m.

ATTENDANCE:  The following Directors were present and constituted a quorum: Tom Miller (President), Ed Benrock (Vice-President), SuAnne Armstrong (Secretary), Ed Moreno (Treasurer), Kirsten Jasna, Lisa Robles and Malcolm McFarlane.

OPEN FORUM: 

• Mr. Ruiz spoke regarding his variance request for 40 Encantado Road.
• Mr. Montaño spoke in favor of Mr. Ruiz’s variance request.

Since Mr. Ruiz was present the Board did not want to delay him and went forward to move on the variance request;

• Ed Benrock moved to deny the variance request by Mr. Ruiz (40 Encantado Road) because the wall would have to be placed in the 20’ setback by 18’. The Board encouraged Mr. Ruiz to work with the Architectural Committee to come to a solution that would satisfy the Covenants. Malcolm McFarlane seconded motion #08-06-16 and the motion passed 4-3. Those for the motion were Ed Benrock, Malcom McFarlane and Lisa Robles, and Tom Miller, against the motion was SuAnne Armstrong, Kirsten Jasna, and Ed Moreno.

ANNOUNCEMENTS: 

• SuAnne Armstrong announced that the Fourth of July Parade will be bigger and better this year and invited all to come and enjoy the free food at 10:00 am on July 4, 2008.

AGENDA:   Ed Benrock moved to approve the Agenda. The agenda was approved.

MINUTES:   Kirsten Jasna moved to approve the minutes of the regular Board meeting May 15, 2008.  The minutes were accepted.

TREASURER’S REPORT:   The Treasurer gave the Treasurers report. The report was accepted.

GENERAL MANAGER’S REPORT: The General Manager presented the Staff Report and it was accepted, see attached.

COMMITTEE REPORTS:

Reports were given by the Board liaison for the Conservation, Stable, Information, Facilities and Grounds, Finance and the Architectural Committees.

NEW BUSINESS:

1.     Ed Benrock moved to change the soccer field fence replacement up in the Replacement Reserve Schedule from 2014 to 2008 with the cost not to exceed $20.00 per linear foot. SuAnne seconded and motion #08-06-17 and it passed unanimously.

2.     Ed Moreno move to approve the use of Contingency Funds for Arbitration costs incurred, at an amount not to exceed $12,000. Malcolm McFarlane seconded motion #08-06-18, and it passed unanimously.

3.     SuAnne Armstrong moved to approve the Facilities and Grounds Committee request for an amount not to exceed $5,000 for an Operating Budget to come from Contingency Funds. Lisa Robles seconded motion #08-06-19 and it passed unanimously.

4.     Kirsten Jasna moved to approve the Stable Committee’s request to use the remaining $300.00 from the Arena Capital Project for arena surface repairs. Ed Moreno seconded motion #08-06-20 and it passed unanimously.

5.     Ed Moreno moved to ratify the Slate of new Board members serving the current term to wit: Tom Miller as Board President, Ed Benrock, as Vice-President, Ed Moreno as Treasurer, SuAnne Armstrong as Secretary, Lisa Robles as Director, Malcolm McFarlane as Director and Kirsten Jasna as Director. SuAnne Armstrong seconded motion #08-06-21 and it passed unanimously.

6.     Lisa Robles moved to approve the 2009 Operating Budget Calendar as recommended by the Finance Committee (see attached). Ed Moreno seconded motion #08-06-22 and it passed unanimously.

7.     Kirsten Jasna moved to appoint Francis Aull to the Stable Committee because he has fulfilled the requirements to serve on the committee. SuAnne Armstrong seconded motion #08-06-23, and it passed unanimously.

8.     SuAnne Armstrong moved to approve the variance request by Koenig (40 Camerada Road) to allow a large accessory building (non compliant style) to stay at the property, with the following conditions: the renter must comply with all the conditions set forth by the Architectural Committee, and the condition that the building be removed when the renter moves out, and the fence lowered to 6’, or removed.  The owner; Michael Goldstein is in agreement with the conditions and understands he is ultimately responsible to make sure all is compliant. Kirsten Jasna seconded motion #08-06-24 and it passed unanimously.

9.     Lisa Robles moved to approve the variance request by Hill (15 Monte Alto Road) to allow a large accessory building to be place 20’ from the main dwelling because there are characteristics and details of the site which will insure that the variance will not in any way be contrary to the covenants, specifically a grove of aspen trees would be destroyed if the variance were not allowed. Ed Benrock seconded motion #08-06-25 and it passed unanimously.

10.  SuAnne Armstrong moved to approve the variance request by Norris (4 Altura Road) to allow a portal to exceed the 20% allowed because there are characteristics and details of the site which will insure that the variance will not in any way be contrary to the purposes of the covenants. This property is situated so that the only visibility is from the west, where the land drops off rather steeply, and the house is situated on the eastern side of the lot, placing it at some distance from the adjoining property to the west. The Architectural Committee recommended approval because it will not be easily visible from any of the neighboring properties. Kirsten Jasna seconded motion #08-06-26 and it passed unanimously.

ADJOURNMENT:  Being no further business to conduct, the meeting was adjourned at 9:00 pm.

Submitted by:

__________________________________________              ___________________

SuAnne Armstrong, Secretary                                                    Date